Intaking Purchase Orders

Step 1: Access Incoming Purchase Orders

1. Navigate to the Purchase Orders section in Shopify using this link: Incoming Purchase Orders.
2. Review the list of open purchase orders to identify items scheduled for delivery.

Step 2: Labeling Items

1. Unpack Items: Carefully unpack the items from the shipment.
2. Barcode Labels:
• Each item must be labeled with a barcode.
• Use the product’s existing barcode or generate a new one if necessary.

Step 3: Assigning Bin Locations

1. Find or Create a Bin:
• Locate the plastic bin assigned to the item using the last three digits of the SKU.
• If no bin exists, create a new plastic bin and label it with the last three digits of the SKU.
2. Place the Bin:
• Store the bin on one of the Metro Racks.
• Ensure it is placed on a shelf with a barcode label that serves as the bin location.
3. Record the Bin Location:
• Update Shopify with the bin location in the following format: Rack-Side-Shelf (e.g., R1-A-S3 for Rack 1, Side A, Shelf 3).

Step 4: Counting and Checking Items

1. Verify Quantities:
• Count the items in the shipment and compare them to the quantities listed on the purchase order.
• Ensure all items match the purchase order details.
2. Check Items into the System:
• Using the Shopify Purchase Order system, mark the items as received.
• Record any discrepancies or damaged items directly in the system.

Step 5: Finalizing the Process

1. Double-Check Placement:
• Confirm that all bins are correctly placed and that their locations are accurately recorded in Shopify.
2. Update Purchase Order Status:
• Once all items are labeled, binned, and recorded, mark the purchase order as completed in Shopify.

Additional Notes

• Ensure all barcodes are clearly visible and securely affixed to the items.
• Use caution when creating new bins to avoid duplicating existing SKU numbers.
• Report any significant discrepancies or issues to a supervisor immediately.

By following these steps, you can efficiently process incoming purchase orders, maintain accurate inventory records, and ensure items are stored correctly.